Title: 02.01.015 - Census Status
Policy Number: 02.01.015
Policy Title: Census Status
Census status is determined by a student’s admission, enrollment, and activity in a particular academic program. Census status is used to determine whether a student’s efforts will result in the issuance of a permanent academic record. Census status is also used to determine a student's Refund Status if they are removed from the program for any reason.
Provisional students are NOT issued a permanent academic record and are assigned a Tuition Refund Status of Cancelled if they are removed from a program for any reason. Provisional students are additionally eligible for a return of all fees paid.
Newly enrolled students remain in provisional status until the latter of midnight of the fifth full day after the student signs an Enrollment Agreement or midnight of the fifth day after the student makes an initial payment.
Provisional status is intended to provide a consumer protection mechanism to certain students regardless of their level of participation in pre-program, program, or course activities. Provisional status is granted to new students as they enter a program. Students seeking Streamlined Readmission are not eligible for provisional status. Students reattempting a course after a previous failure of the same course are not eligible for provisional status.
Pre-census students are NOT issued a permanent academic record and are assigned a Tuition Refund Status of Cancelled if they are removed from a program for any reason.
Post-census students are issued a permanent academic record and are assigned a Tuition Refund Status of Withdrawn if they are removed from a program for any reason.
Census Status Criteria:
Because the institution’s programs are delivered using asynchronous, highly flexible and non-traditional methods the determination of a student’s census status is based upon several interrelated criteria rather than a simple time-based calculation.
Students will be considered pre-census if any one of the following criteria are met:
The student is in provisional status.
The student has not attended a face-to-face class session.
The student has completed less than 10% of the overall number of program activities.
The student is in conditional enrollment status.
Census Status Commentary:
There are several reasons why the institution calculates census status using this student-centric and generous approach.
While the institution’s programs are not self-paced and include specific schedules, students are intentionally offered no-fault mechanisms for extending program timelines and due dates. As a result, all students do not follow an identical timeline, meaning that a simple time-based census status is not appropriate.
Admission and the interdependent financial commitment of the student is granted for programs rather than courses. The criteria for the determination of census status are therefore program oriented rather than course oriented.
Most programs offer a Free Start component which allows students to begin completing course work without making a final commitment to enroll. A generous census status policy supports a student’s ability to experience course elements without having to make a swift final commitment.
Most programs also offer multiple (often monthly) start dates. This fact combined with the Free Start component means that a student may begin completing assignments without knowing what the official start date for their eventual program might be. A generous census calculation protects the student’s interests while serving the needs of other stakeholders.