Title: 02.04.004-Clinical Scheduling and Documentation

Policy Number: 02.04.004

Policy Title: Clinical Scheduling and Documentation

Status: Active

Policy:

Students must fulfill clinical/field experience requirements specific to their program as a part of their learning experience with the institution. Students are provided with instruction on what their program’s clinical/field experiences entail, how to schedule their clinical/field experiences, and how to document their clinical/field experiences through email communication, course assignments and lectures, the enrollment agreement, and course syllabi.

Clinical/field experiences may only be completed with clinical providers approved by the institution and with which the institution maintains an affiliation agreement.

Students may work with clinical providers or have relationships with personnel in local emergency rooms or ambulance services that are not yet affiliated with the institution and wish to complete their field experiences at these locations. The institution is willing and interested in forming a relationship with any qualified clinical provider, and many organizations are traditionally willing to complete an affiliation agreement if they have local students who are requesting one. To initiate a new affiliation request, students may contact support@axoneducation.com to request that a site be considered.

In order to obtain credit for clinical/field experiences, the student must fully document the experience in the Fisdap system. Experiences must be documented within 48 hours of the end of the clinical/field experience shift in order to be accepted. Some experiences require that documents be signed by a preceptor such as a nurse in the clinical setting or an EMT in the field setting. Any falsified record of documentation by the student is grounds for immediate dismissal from the program with a failing grade.

If a student fails to obtain the required end-of-shift signoff, faculty will conduct an initial review, focusing on reporting and timeliness, compliance and performance, preceptor interaction, and previous clinical/field experience history. If the review produces reason to believe the failure to obtain proper preceptor sign off was an anomaly or justifiable due to unusual circumstances, then the faculty will review the clinical shift(s) to determine whether the student may count the shift(s) and/or patients.

If the affected shift(s) is found to be justifiable and constitutes less than 20% of the student's hours and/or involves less than 10% of the recorded patients, then the student is eligible to count the shift. However, if the student fails to obtain both the mandatory end-of-shift evaluations and the end-of-shift signoff, then the patients treated during that shift may not count toward the student’s SMC requirements.

If students fail to achieve the minimum skills exposure during their clinical/field experiences, their instructor, the course coordinator, or the medical director may approve for them to make up the hours in an attempt to achieve the minimum requirements. Additional hours may also be required if a student is unsuccessful at certain skills.

Failure to appear for a scheduled clinical/field experience rotation without approved cancellation will result in additional course requirements at the instructor’s discretion including, but not limited to, the writing of a successful paper, taking additional Timed Adaptive Testing, or additional hours of clinical/field experience. Two or more instances of arriving late for a scheduled clinical/field experience may be considered a breach of Critical Criterion #4.

During times when scheduling at a hospital or ER facility is difficult due extenuating circumstances, the medical director may approve for the substitution of ER hours with EMS hours.